Would you notice if someone was being paid twice?
Payroll is usually the biggest cost in a business, and it is one of the easiest places to hide fraud. A leaver stays on the payroll for “just one more month”. A pay rise goes through without approval. Two employees are paid into the same bank account. Most of these problems are only found months later, if they are found at all.
Payroll Pulse checks your payroll before you pay it. Paste in last month’s and this month’s payroll, and every change that needs an explanation is flagged automatically.
What it flags
- New joiners and leavers.
- Pay changes above the percentage or amount you set.
- Two or more employees paid into the same bank account.
- Duplicate ID numbers.
- Missing ID or bank details.
- Employees with no deductions at all.
- Net pay that doesn’t equal gross pay minus deductions.
Reconcile before you pay
The Summary page builds a bridge from last month’s gross pay to this month’s: leavers out, joiners in, pay changes. If it doesn’t balance to zero, something is unexplained. The Exceptions page lists every flag with space for the explanation and approval, which gives you a clean audit trail every month.
What’s included
- An Excel workbook with no macros, which works in Excel 2007 or later.
- Space for up to 1,000 employees.
- Adjustable thresholds for pay changes.
- An automatic exceptions list and leavers list.
- A payroll reconciliation bridge and a summary dashboard.
- A preparer, reviewer and approver sign-off block.
- It works entirely offline, so your payroll data never leaves your computer.
Who it’s for
- Payroll officers and payroll administrators.
- Finance managers and accountants who approve payroll.
- HR managers and business owners.
- Internal and external auditors testing payroll.
Ready to go further? Payroll Pulse checks one month at a time. Our HR & Payroll Audit Program audits the whole payroll process, from master data and access rights to statutory deductions, overtime and leaver controls.
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